In the era of real-time communication, staying instantly updated is crucial. Whether you're managing a business, handling customer support, or monitoring job applications, getting notified via your favorite messaging platform can save time and boost productivity. In this article, we’ll show you how to automatically alert a Telegram bot when a new Gmail message is received—no manual checking, just real-time alerts via Telegram.
Why Set Up a Gmail-to-Telegram Alert Workflow?
There are many reasons to create this automated workflow:
- Instant notifications for critical emails.
- Centralized communication via Telegram.
- Boosted response time and operational efficiency.
- Automation without coding (with tools like n8n, Zapier, or Make).
Tools You’ll Need
To build this workflow, you’ll need the following:
- A Gmail account with access to the messages you want to track.
- A Telegram bot (created using BotFather).
- An automation platform (e.g., n8n, Zapier, Make, or Node-RED).
💡 In this tutorial, we’ll use n8n, a powerful open-source workflow automation tool that supports Gmail and Telegram integrations out of the box.
Step-by-Step Guide to Build the Workflow in n8n
Step 1: Create a Telegram Bot
- Open Telegram and search for @BotFather.
- Run the
/newbot command.
- Follow the prompts to name your bot and get your Telegram Bot Token.
- Save the token — you’ll need it for n8n.
- Invite the bot to a group or use it in direct messages.
Step 2: Connect Gmail in n8n
Go to n8n and create a new workflow.
Add the Gmail Trigger node:
Set it to watch for "New Email".
Connect your Gmail account using OAuth2 or credentials.
Customize filters if needed (e.g., from specific sender, subject, etc.).
Step 3: Add a Telegram Node
Add a Telegram node (use the “Telegram Bot” node in n8n).
Choose the operation "Send Message".
Use your Telegram Bot Token and the Chat ID of the recipient.
In the message field, compose a dynamic message like:
📬 New Gmail Alert:
From: {{$json["from"]["email"]}}
Subject: {{$json["subject"]}}
Snippet: {{$json["snippet"]}}
Step 4: Test the Workflow
- Send a test email to your Gmail inbox.
- Your Telegram bot should instantly send an alert with the email info.
Step 5: Activate the Workflow
Once tested successfully, activate the workflow so it runs continuously in the background.
Use Case Examples
Here are some real-world scenarios where this Gmail-to-Telegram alert workflow can be invaluable:
- Sales teams getting alerts when a new lead emails.
- Job recruiters receiving candidate applications in real time.
- Developers notified about bug report emails instantly.
- eCommerce store owners alerted about customer complaints or order changes.
Keywords to Remember
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Final Thoughts
Automating email alerts to Telegram is a simple yet powerful way to streamline your communications. With tools like n8n, it’s easier than ever to connect Gmail and Telegram with just a few nodes. Whether you’re running a business, a support desk, or a side hustle, this workflow keeps you informed—instantly and effortlessly.